Sprint Capacity Calculator
Calculate your team's actual sprint capacity by accounting for PTO, meetings, and focus time. Stop overcommitting.
Sprint Settings
Typical: 70-80%. Accounts for context switching and interruptions.
Include standups, retros, planning, reviews.
Team Members
Team Members
3
people
Available Days
29
person-days
Effective Capacity
151
hours
Utilization
65%
of gross hours
Per-Person Breakdown
| Name | PTO | Available Days | Gross Hours | After Meetings | Effective Hours |
|---|---|---|---|---|---|
| Developer 1 | 0d | 10d | 80h | 65h | 52.0h |
| Developer 2 | 0d | 10d | 80h | 65h | 52.0h |
| Developer 3 | 1d | 9d | 72h | 59h | 46.8h |
| Team Total | 1d | 29d | 232h | 189h | 150.8h |
Capacity Breakdown
Story Point Estimate
Enter your team's historical velocity (points per sprint at full capacity) to estimate how many points you can commit this sprint.
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Why Sprint Capacity Planning Matters
Most scrum teams overcommit because they plan with ideal hours instead of actual availability. Capacity planning accounts for PTO, meetings, context switching, and holidays to give you a realistic picture of what your team can deliver. Teams that capacity plan consistently hit their sprint goals 80%+ of the time.
Pair capacity planning with velocity tracking to calibrate your estimates over time. If you are deciding what to pull into the sprint, use the RICE calculator or WSJF calculator to rank your backlog by value.
How to Use This Calculator
Set your sprint length and working hours. Add each team member and their planned PTO for the sprint. Adjust the focus factor down if your team faces frequent interruptions (70% for high-interrupt environments, 85% for teams with strong focus time protection). Include all recurring meetings in the overhead field: standups, sprint ceremonies, and any cross-team syncs.
The effective capacity number is your real budget for the sprint. Use it in roadmap planning to set realistic expectations with stakeholders.