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Resource Allocation Template for Product Planning
Free resource allocation template for product teams. Covers team capacity planning, skill mapping, project assignments, utilization tracking, and...
Updated 2026-03-05
Resource Allocation
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Frequently Asked Questions
How far ahead should we plan resource allocation?+
Plan in detail for the current sprint and at a high level for the quarter. Detailed allocation beyond 2-3 sprints is usually wasted effort because priorities shift. Quarterly capacity planning gives leadership visibility into what is feasible without creating false precision.
What utilization rate should we target?+
70-80% for individual contributors, 50-60% for managers (who have more meetings and coaching responsibilities). Teams consistently above 85% utilization show higher defect rates, slower velocity, and increased attrition within 2-3 quarters.
How do we handle shared resources across multiple teams?+
Create explicit allocation percentages for shared resources and track them in the assignment matrix. A designer supporting 3 squads at 33% each is less effective than one designer at 70% on one squad and 30% on another. Minimize splitting people across more than 2 teams.
What do we do when a critical project needs skills we do not have?+
Short-term: use contractors or consultants with the required skill. Medium-term: cross-train existing team members. Long-term: hire for the skill gap. Document skill gaps in the Skill Matrix section and create a plan for addressing each one.
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